Office Manager & Corporate Assistant*

As Office Manager & Corporate Assistant, you are at the heart of our Wuppertal office, serving as the primary point of contact at the front desk and helping to create a professional, welcoming and efficient workplace. 

Please note: This position is based in Wuppertal, Germany. As collaboration with our local teams is an important part of the role, 100 % on-site presence at our Wuppertal location is required.

Through your regular on-site presence, you play a key role in maintaining a professional, welcoming and efficient workplace. You provide high-quality administrative support, help ensure the smooth day-to-day operation of the office, and foster a positive experience for employees, visitors and external partners.

Beyond serving as the face of the office, a key aspect of this role is supporting employees with travel-related matters and ensuring the effective administration, maintenance and continuous improvement of the travel management system. In addition, you act as a reliable backup for the Senior Office Manager & Executive Assistant during periods of absence.

Responsibilities

• Manage front office activities, including reception, visitor management, telephone services and the central email inbox
• Provide administrative and organizational support across departments and contribute to the smooth day-to-day operation of the office
• Act as a trusted point of contact for employees, visitors and external stakeholders on administrative and workplace-related matters
• Provide guidance and support for domestic and international business travel, including complex travel requirements.
• Assist with the planning and coordination of domestic and international meetings, events workshops, on site weeks and related logistics.
• Help organize employee engagement initiatives, including gifts, recognition activities, and programs that strengthen team cohesion
• Prepare presentations, correspondence and other business documents in German and English
• Support onboarding activities and contribute to a positive employee experience for new hires
• Coordinate workplace services, external suppliers and facility-related activities to ensure an efficient and welcoming office environment
• Support selected internal communication activities
• Provide backup support for the Senior Office Manager & Executive Assistant during periods of absence

• Completed vocational training or a degree in business administration, office management, hospitality, event management or a comparable field
• Experience in office management, administration, hospitality or a similar service-oriented environment
• Strong organizational and coordination skills with the ability to manage multiple priorities and deadlines
• Experience coordinating domestic and international business travel is highly desirable
• Service-oriented, proactive and solution-focused mindset with a strong attention to detail
• Excellent interpersonal and communication skills and the ability to build positive working relationships across the organization
• High level of discretion, reliability and professionalism when handling confidential information
• Ability to work independently while collaborating effectively with colleagues and stakeholders at all levels
• Fluent German and English language skills, both written and spoken
• Proficiency in Microsoft Office applications, especially Outlook, Word, PowerPoint and Excel
• Experience working in an international environment and supporting diverse teams is an advantage
• Willingness to provide backup support for key administrative functions, including coverage during absences

What we offer

• Unique corporate culture: Scientific excellence, a collaborative working environment and the passion to improve the lives of patients defines our work. With us, you can work together with innovation awarded experts with the proven ability to translate science into commercial success. You can expect diversity, inspiration as well as trustful collaboration.
• Development: We encourage people to grow and strongly support individual development and learning opportunities.
• Flexibility: Embracing flexible working accommodations, we enable our people to integrate business into their personal life.
• Benefits: Employer-funded pension comes along with an attractive benefits package